The workshops are very crucial for educators, business leaders, scientists, and other professionals. It is also hard to plan a successful workshop that should provide attendees with new skills, information, and the opportunities to interact with each other and learn actively. Follow our specific tips which will help you with how to plan a workshop successfully.
1. Define The Workshop Objectives
All workshops have their own aims. Define your workshop objective before starting to do anything. Think really carefully about what you want to accomplish and why it is important for your participants. After you define your objectives clearly, you may pass to the other step.Photo Credit: PxHere
2. Identify Your Audience
Deciding your audience is one of the top tips for how to plan a workshop. It is important to know if your attendees know each other. If yes, you may launch group activities for them. But if not, you will need to provide some activities in the beginning in order to make them know each other. Also, it would be useful to know if they already have an idea about the topic, or they are unfamiliar with it. This information will lead you to organize a successful workshop.Photo Credit: Flickr
3. Organize The Participants For Your Workshop
The number of participants is very important. You should keep your group small where they will be able to express themselves, practice their skills and ask their questions easily. However, you would also want your workshop in a big group to keep things interesting. So, ideally, the number of participants varies from 8 to 15 people. Although you unwillingly have such a big group in your workshop, try to divide them into small groups.Photo Credit: Flickr
4. Prepare Your Teaching Aids
Learning is one of the main goals of the workshop so make sure that you have different styles of teaching such as visually, orally, through hands-on practice, or any combination of the above. You should also consider that you might not know your participants’ learning styles ahead of time, so you will want to have a variety of materials prepared for them to understand effectively. Depending on the topic and objective of your workshop, you might want to prepare paper handouts, audio-visual aids, computer-based lesson plans, and role-playing activities.Photo Credit: Christian Moutarde
5. Decide On Your Group Activities
Interaction is the main characteristic of the workshop. Interactive learning as a goal of your workshop can be accomplished by group activities. Once you have a group of participants, make sure that you are giving the same opportunity to each person in order to contribute to the activities. To give some examples as group activities would be the debates within two groups, role-playing activities, or discussions in pairs.Photo Credit: https://dma.wi.gov/
6. Manage Your Workshop Time
It is always important to have a break in the workshop. Since participants will be very interactive in the workshop, they will need a short break to stay focused on the activities for hours. We would suggest you include at least one 5-minute break per hour of your workshop. Moreover, if ever you are worried about a chance of the early end of your workshop, it would be a good idea to prepare some extra activities in the case to fill the spare time in your workshop. It is one of the most important steps of how to plan a workshop efficiently.Photo Credit: Wiston May
7. Organize A Caterer
Workshops take so much energy. That means you need to keep your workshop participants’ energy up in order to keep the productivity high. We suggest that you should avoid junk food which may make your participants tired and bored after some time. What we would suggest to you is that that your aim is to energize them with healthy snacks such as fruit, vegetables, hummus, and whole-grain bread. Ideally, these foods would be covered by the registration fee of your workshop.Photo Credit: Katie Serbinski
8. Set Up The Workshop Efficiently
In the day of your workshop. As you may have time to meet with technicians, caterers, and your team members before the workshop starts. Give time for yourself to make sure everything is in order. This will avoid any last-minute problems which may ruin your workshop. Set up all equipment such as computers, projectors, and speakers before participants arrive. Arrange the chairs in advance. The way you arrange the chairs will depend on the size of your group, the size of the room, and the activities you. Distribute the materials. If you have notebooks or other workshop materials to hand out, place them on the tables to save time during the workshop.
Finally, greet participants as they arrive. Arriving early allows you to set up, relax and get to know participants before the start of the workshop. This helps in building relationships with the participants.
Once you follow “how to plan a workshop” steps carefully, there is no other way you will have such an amazing workshop!Photo Credit: Communitylivingbc.ca
3 RELATED ARTICLES WHICH MIGHT INTEREST YOU…