When organizing a business event in Paris it is easy to loose sight of the truly important details and main points. It is therefore important to keep focusing on a clear outline. Find here the most important steps in the organization of a business event in Paris.
1. Decide on purpose
What kind of event are you planning and what is its purpose? The answer to this is like the core of your event with everything else just building up around it like a mind map. Once you have decided on the events purpose it is important to set the major set up: Who and how many people are attending? Who is taking part in the event? Clients? Partners? Employees? What is our budget for the event? On which date(s) will the business event in Paris take place?
2. Define program
Now, with the framework from the first step you can continue planning the program of your business event. Will you organize speakers? Will it be a seminar? Will you have team building exercises in between?
In this step, it is all about planning the outline of your Program and setting the different program points. Also, find out what equipment you need and how you will organize it. Do you need translators?
3. Plan for accommodation
Is your business event in Paris an overnight affair? Then you should be planning ahead for accommodation! Depending on the number of attendees it might get difficult to find a hotel to your standards being able to accommodate all guests. Therefore, you should quite quickly after establishing the framework in step one and two look for accommodation. Also, don’t forget about airport transfers to the hotel and back. The bigger the group the more difficult this could be to organize last minute.
4. Include a day off
To make your event unforgettable of your employees and/or guests include a “day off” on which they can enjoy the beautiful city of Paris or go on day trips to Disneyland or Versailles palace. Propose a few options and let them decide on where they would like to go. It is also a nice opportunity to get to know each other better and establish better teamwork potential.
5. Organize a special event
How could you possibly make your event even more memorable? By finishing off with a special event like a gala dinner, a talent show, or a visit of one of the famous cabarets of Paris. This will ensure that people enjoy themselves and will think back to this experience in the most positive way. During this event don’t forget to organize a photographer if you haven’t already booked one for previous days so that everyone can take a memory home from this great business event in Paris.
Now, you have the top 5 most important points for the guideline of the organization of your business event in Paris. One last advice: give it a personal note like organizing decoration with the company logo or small giveaways that attendees can take home. It will be appreciated. Actually, these little details can spread a sense of community and belonging to the same organization.